PRIVACY NOTICE

Your information.

This notice covers free preview accounts. Detailed profile intake, government-ID submission and payments remain closed while their operating rules are finalized.

Information used

Sites supplies your authenticated account identifier, email and optional name after you sign in. Account records include your identifier, email, display name, avatar-template identifier, adult eligibility declaration, terms acceptance and membership status. Restricted earlier PayMongo preparation records may include request and assigned-link references, transaction references, operator approval identifiers and access expiry; payment processing is not configured for this release. We do not request a birth date or collect children's profile information in this release.

Private onboarding profile

The first registration step collects a display name and agreement. The separate private portal can save your legal name, country code, optional city or province, optional phone and organization, requested community profile, submission status, profile privacy consent version and time, update time and revision. We use these details to prepare membership onboarding and operator review. Saving a draft records personal details in the website database. Consented profile details are queued for filing in Alphacities’ restricted VY_Members SharePoint List when its shared Microsoft connection is active. The projection includes contact/profile details, consent version/time, review status and paid-period expiry; it excludes ID images and original-file links. Failed filing stays queued and can be retried. Your signed-in account can view its own details, and the authorized community operator can view them in the member review desk. No public profile or member directory is created. Phone numbers are not verified in this prototype.

Profile consent covers the displayed profile details only. Future government-ID intake needs its own specific notice and appropriate processing basis before any file is accepted. The current profile notice version is profile-intake-v2. Profile intake remains restricted to owner testing while the operating policies are finalized.

Payment handling

The PayPal subscription service is implemented and remains closed until secure merchant credentials, plan verification and operating approvals are configured. When open, PHP 6,280.00 recurring billing follows the approved plan schedule and your explicit authorization. The service records a member-bound subscription reference, plan, consent version/time, transaction references, completed-payment status, paid-period expiry and billing-review holds. Provider API checks and verified webhooks establish payment; a browser approval callback or return URL does not. PayPal will handle payment credentials on its own checkout. No card numbers, PayPal passwords or payment QR images are collected by this application. Any earlier private PayMongo preparation records remain restricted to the operator and the account they concern; they do not establish a live payment integration.

Your avatar and profile

You choose an avatar from our templates and can change it and your community display name in your private onboarding portal. Your selection is saved to your account and shown in your private portal and authorized explorer. It does not change paid access. There is no public member directory. We do not import social profiles or photos, upload custom avatars, infer personal traits or analyze faces in this release. Any future profile-picture import will require a separate optional choice.

Government ID and profile review

Every account starts as a Standard Private Community Member / Subscriber with pending identity review. At least one valid government-issued ID must be checked before payment or full member access. ID intake is implemented and remains closed until a restricted Microsoft library, specific ID privacy approval and retention period are configured. When open, you may submit one JPEG or PNG government-ID image up to 8 MB after submitting your profile and accepting the separate ID notice. Originals are sent through the authenticated server to the restricted VY_KYC_Documents library. The website stores generated file references, size/type, submission time, consent version and review status; it does not store image bytes, transcribe ID numbers or birth dates, or analyze faces. ID originals may contain those details. Please do not send an ID through chat or email. Operator review records hold status, ID category, reviewer, review time and, only after a restricted SharePoint destination and privacy rules are configured, an authenticated document reference. Only the community operator can access review records and filed-document links. A reviewed status is a manual attestation, not an automated government or fraud check.

The initial filing design uses a restricted SharePoint document library for ID originals, the website’s private review ledger and a SharePoint members-list status projection. Before uploads begin, the operator must define the specific processing purpose, lawful basis, access group, retention and deletion schedule, rights requests and international processing. The configured retention period must be shown before upload. The operator applies retention and deletion in SharePoint; automatic deletion is not implemented by this prototype. Retaining originals indefinitely is not the default. Profile upgrades are reviewed; they do not establish professional qualifications, property rights or back-office permissions.

Storage and purpose

Free account records are stored in the site's database on Cloudflare. The operator is Alphacities Marketing Consultancy. Accounts remain pending while paid membership is prepared; contact the operator to request access, correction or deletion of your account records. Sites handles authentication and hosting. We use these records for access control, payment reconciliation and service support. Public preview avatar selection and discovery progress stay in the current page session and are not synced to your member account. The separate member city plan may retain tour progress in browser storage. This prototype has no advertising trackers, member directory or member chat.

Access and requests

Your onboarding portal is personal to your signed-in account. For access, correction, objection or deletion requests concerning your free account, contact the operator using your registered account email. Before detailed ID intake or paid launch, the operator must finalize the corresponding retention, deletion and payment-record rules. Contact: president@alphacities.co.

Children

Independent registration is restricted to adults for the first release. Junior Game access is planned and disabled. It needs guardian consent, a suitable identity provider, child-friendly privacy notices and privacy controls before activation. Do not register a child's information here.